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IEEE Engineering
Management Society
Twin Cities Chapter
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Chapter Officer Duties
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Listed below is the "ideal" staffing
for a large Chapter. Common sense dictates the level of staffing needed
for a particular Chapter.
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Chapter Chair:
- Conduct meetings; review and approve all annual reports
- Attend IEEE Section Executive Committee meetings
- Assist the Program Planning Committee
- Select Nominating Committee for next year's officers
- Fill positions vacated by moves, outside obligations, etc.
- Review and revise the description of duties of the group's officers.
(To be done within first month of term as needed)
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Vice Chair:
- Preside in Chair's absence
- Participate in program planning
- Assist education chair with long-range plans and goals
- Manage some major area of Chapter activities such as budget,
publicity, program, membership, arrangements, or student activities.
(Dual appointment as Program Chair is suggested)
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Secretary:
- Send meeting reports
- Assist Membership Chair in distribution and collection of meeting
attendance cards
- Manage Chapter correspondence
- Participate in program planning
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Treasurer:
- Prepare the annual group financial report for Chair's review and
submit to Section Treasurer and Communications Society area chair
- Confirm that Chapter received budgeted funds from Section Treasurer
and submit request for additional funds as necessary
- Collect payment for dinners, pay or reimburse guest speaker's dinner
fee, and pay all approved invoices
- Participate in program planning
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Program Chair:
- Coordinate Engineering Management Society Chapter programs
- Provide program information to Chapter Publicity and/or Section
Newsletter Editor. Notify the Arrangements Chair of any equipment
needed by speakers, i.e. projector, blackboard, etc.
- Provide for guest speaker on meeting night, introduce to the group,
etc. (Make sure Treasurer has reimbursed guest's dinner ticket)
- Act as speaker's host for the evening
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Arrangements Chair:
- Make the logistical arrangements for each meeting
- Coordinate with the restaurant as to the number of people attending,
etc., plus work with Treasurer to budget to break even for each meal
function
- Coordinate with Program Chair and Publicity Chair to insure that
arrangements and details have been announced in each meeting notice
- Coordinate with Program Chair to provide equipment (project, etc.)
that guest speaker may require
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Publicity Chair:
- Provide Chapter Meeting information to Section Newsletter Editor
- Publish and mail Chapter Newsletter (if your Chapter has one)
- Ensure that local universities receive meeting notice for student
bulletin boards
- Provide publicity information to Engineering Management Society
Society staff on noteworthy Chapter activities
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Membership Chair:
- Ensure that attendance cards have been distributed at each meeting
- See that these cards are collected and listed by name, number of
regular members, guests and visitors
- Coordinate with Chapter Secretary to ensure that he/she has
attendance list
- Review the list of guests for each meeting and contact appropriate
guests for potential membership in the Engineering Management Society
and IEEE
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Additional Staffing:
Additional staff for a very active Chapter could be: education, student
activities, awards, professional activities and any other functions deemed
necessary.
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